Payroll planning

Auto-calculate hours, taxes, and pay stubs from your time-tracking data so every pay run is accurate and on time.

How to run this workflow

Connect your time-tracking source

Link the tool your team uses to log hours (QuickBooks Time, a Google Sheet, or your POS) so Claude reads raw hours without manual entry.

Confirm pay rates and deductions

Tell Claude each employee's hourly rate, salary, and recurring deductions (healthcare, 401k, garnishments) once so it applies them every run.

Set your pay schedule

Define weekly, biweekly, or semimonthly cadence. Claude flags the next run date and reminds you two days before approval.

Calculate gross-to-net per employee

Claude multiplies hours by rate, applies federal/state/local tax tables, and produces a per-employee gross-to-net breakdown you can review.

Generate pay stubs

Claude drafts printable or emailable pay stubs with YTD totals, tax withholdings, and net pay for each employee.

Review and approve the run

Scan the summary for anomalies (overtime spikes, missing hours). Approve in one click and Claude logs the run for audit.

Sync to your accounting tool

Push the approved payroll journal entry into QuickBooks so your books and bank reconcile automatically.

Run a one-employee test payroll first to validate tax calculations before going live with the whole team.
Keep a single source of truth for hours: edits in two places cause duplicate pay.
Have Claude flag any employee whose hours jumped more than 25% versus the prior run for a quick sanity check.
Lock the prior pay period once approved so late edits do not silently change historical totals.